Changing Courses & Dates

After your program starts, please remember to stay in contact with your study abroad advisor. Though uncommon, your program dates might turn out to be slightly different from what you expected.  Please inform UFIC of such changes immediately.

New Program Dates

Changes in dates can affect a variety of things, including your financial aid and your insurance enrollment.  Remember to inform your study abroad advisor of all changes.  If you are required to attend orientation before classes start, your program dates will need to be adjusted accordingly; the same is true of exams after classes end.

New Courses

Let your study abroad advisor and academic advisor know about any changes to your approved courses. At that time, be prepared to provide them withrovide a new course schedule that includes each new course name and number as well as the number of credits the host institution will award for each. Changes reported after your program ends may adversely affect your tracking or financial aid, so report this information as soon as possible, and no later than 2 weeks after the start of your overseas semester. The University of Florida may not be able to post changes that occur more than two weeks into your semester.

You may need new equivalencies for courses not already approved on your academic advising form.  You will need to contact the appropriate department at UF for each equivalency, and your academic advisor should approve the final schedule in writing before it is sent to UFIC. Forward or copy all relevant e-mails to your study abroad advisor advisor.

Students on Exchange Programs:  It is MANDATORY to obtain approved UF equivalencies for each course you take as an exchange student, including all elective credits.

Dropping Courses

Remember, you are bound by the host institution’s rules for dropping courses, which may be very different from the rules at UF.  Many programs, especially those that occur during the summer, will not allow drops once classes start.  UFIC is unable to lobby on your behalf for the foreign institution to comply with UF’s policies.

If you do drop courses, be sure to maintain full-time status for visa and/or financial aid purposes.  Check with your on-site coordinator,program director, or study abroad/academic advisor for questions regarding what full-time status entails in your situation.

Transcripts

Make sure your transcript is sent to UFIC at the address below. If the transcript is sent to another office on campus, there will be a lengthy delay in the processing of your grades. Please keep in mind that UF will not receive your foreign transcript until at least a few weeks after your program ends. We do not receive transcripts from many programs until a few months after completion.  You should keep this in mind, particularly if you will be graduating or applying to programs/scholarships that require your full transcript including overseas work.  We may not be able to accommodate requests to obtain transcripts on short notice. 

All academic work you attempt anywhere –including all courses taken abroad—must be reported to UF. If possible, you may want to review your transcript at the host school before having it sent to UFIC in order to ensure that everything is in proper order.

Once UFIC receives your original, unopened transcript from the host school, your study abroad advisor will process your grades and send them and your original academic advising form to the Registrar for final processing. Please note that UFIC is unable to process unofficial transcripts, grade reports or any document (including official transcripts) that has been previously opened.

Your transcript should be sent to the following address:

  University of Florida International Center
Study Abroad Services
ATTN: Transcript Processing
170 Hub, 1765 Stadium Rd.,PO Box 113225
Gainesville FL 32611-3225
U.S.A.
+1-352-273-1539